Planning and Scheduling Services
by John Langer
The information provided below was prepared to help answer questions you may have about
how we can work together to schedule your project. One question often asked is, "how much is
this going to cost me and can I afford it?"
The following case study documents services and costs associated with services we recently
provided to a small general contractor client.
The client's project consisted of the construction on four (4) miles of combat
tank road and relocation of existing utilities on a military base. The Owner,
the US Army, used the Army Corps of Engineers to administer the contract. This
meant that there were extensive planning and scheduling requirements in the contract.
The project was to be completed in 360 calendar days with mandated monthly reviews.
The total value of the project was in excess of $5,500,000, based on the general
contractor's submitted bid. For the project, the general contractor elected to
use Microsoft Project 2000.
Under the scheduling requirements of the contract, the general contractor was to
submit a preliminary schedule outlining the activities for the first sixty (60) days
after contract award. The preliminary schedule was to contain specific information
on the early procurement, submittal review and fabrication/delivery schedule of
"long lead" items. The general contractor was to get a $25,000 fixed dollar amount for the
submission and approval of the preliminary schedule with no further progress payments
to be made until the baseline schedule was subsequently submitted and approved.
The preliminary schedule was to be submitted within fourteen (14) calendar days
of contract award. Cost for the preliminary schedule was $2,400.
The baseline schedule was prepared using the information in the preliminary schedule
and further expanding the level of detail. The baseline schedule contained resource and
duration information provided by the general contractor's field supervisory personnel
and by subcontractors. Additional information on material lead times and deliveries were
also included. At this point the schedule of values was prepared and dollar values
assigned based on the discrete schedule activities. The baseline was to be submitted
and approved within forty-five (45) calendar days of contract award. The baseline
schedule contained 850 activities. The cost for the baseline schedule was $4,100.
The contractor was required to prepare monthly updates to the schedule showing
the "as-constructed" vs. the "as-planned" and a written narrative on the major events
and milestones during the reporting period. Additionally, the progress payment
application was reviewed against the schedule of values and the progress of the work
shown on the schedule. By contract, the project scheduler was required to attend
these meetings. The cost for these updates over a ten (10) month period was $10,000
or $1,000 per month, including local travel expenses.
At the conclusion of the project, the general contractor was required to prepare
and submit an "as-built" schedule with a narrative showing all changes from the baseline
schedule. This was required prior to receiving final payment. The cost of this "as-built"
schedule was $1,600.
In this case study, the total cost for the planning and scheduling including preliminary,
baseline, monthly updates and a final "as-built" schedule was $18,100.
We hope this case study has given you an idea of how we can work together to provide the
best inn planning and scheduling services for your project. For specific questions or an
estimate of costs for your next project, please fill out the scheduling information request form
Created by Bluewater Project Management Services, LLC.
Please feel free to contact us for additional information on any of
these projects via any of the following means:
Severson Construction is a small Seattle-based general contractor providing
contracting, demolition, and remediation and asbestos removal services to businesses
of all kinds and sizes.
The US Army required the construction of 4 miles of combat tank road and the
relocation of existing utilities on a military base. The general contractor, Severson
Consulting, brought in Bluewater Project Management Services, LLC. to provide scheduling
and management services.
Due to Bluewater's experience in working on Corps of Engineers projects,
Severson Construction was able to maneuver through the extensive contract requirements,
and to complete the scheduling and updating requirements at a very fair price.
Microsoft Project 2000®--The clients application of choice, Microsoft
Project 2000® provided a common interface for the scheduling and managing the